Understanding Analytics
Use Spechio's analytics dashboard to track room usage and optimize your spaces.
The Admin Dashboard → Analytics tab gives you a clear picture of how your spaces are being used. Use it to make smarter decisions about your real estate.
Key Metrics
The analytics dashboard shows 8 KPI cards at a glance:
- Total Bookings — number of bookings made in the selected period
- Active Rooms — how many rooms are currently online
- Total Members — size of your workspace
- Avg. Meeting Duration — how long meetings typically run
- Utilization Rate — percentage of available room-hours that were booked
- Peak Hour — the busiest booking time of day
- Most Booked Room — your most in-demand space
- Top Booker — the team member with the most bookings
Charts
Below the KPI cards you'll find visual breakdowns:
- Bookings over time — see trends by day or week
- Bookings by day of week — identify which days are busiest
- Room utilization comparison — see which rooms are heavily used vs. underused
- Meeting duration breakdown — understand how long your team's meetings run
What to Look For
Underused rooms — if a room consistently shows low utilization, consider whether it's the right size, well-equipped, or in a convenient location.
Overbooked rooms — if your most popular room has high demand, consider adding similar spaces to reduce contention.
Peak hours — knowing your busiest times helps you schedule maintenance windows during off-peak periods.
Utilization rate — a rate below 30% may mean you have more space than you need. Above 80% consistently means you may need more rooms.
Exporting Data
When deactivating or removing a room, you can export the list of affected bookings as a CSV file. This is useful for notifying the affected team members directly.